Payroll Outsourcing Services

Our Payroll Outsourcing Service helps clients administer employee payroll and benefits. This service is particularly useful when a client is starting up in Hong Kong or it’s headquarter is from other countries or if a client’s internal resources are strained when trying to maintain employee payroll and benefits in Hong Kong.

End to End Payroll Process

By overseeing the entire payroll function from systems configuration, payroll processing, statutory and tax reporting to payroll help desk, our End to End solutions offers a unique value proposition to our client.

As part of the service, we would assist our client to develop and work on a standardized payroll process flow. This will include information capture and transfer, reporting and integration. Such a process will ensure maximum cost efficiencies to be enjoyed by both parties.

Monthly Payroll Process Scope

Payroll Schedule

Detailed information for new and current employees as well as any salary adjustments, status change, overtime, any policies and declarations that affect payroll calculation has to be provided to ONE HR on the cutoff date. For example, if monthly pay date is on 30th of the month, the payroll cutoff date should be set on 18th (around 10 working days’ upon actual payment date). ONE HR will prepare the payroll calculations before 25th of the month for client’s endorsement. The payroll funding should be ready in bank account on 28th for payroll release.

Salary Crediting

Our standard procedures would be to prepare a bank disk for our client’s submission to their banks (through Finance Department) for salary payment. However, some clients would rely on ONE HR to assist in salary crediting. The client would transfer the fund to ONE HR company bank account five days before the payroll payment date (upon client’s endorsement on payroll calculations) and ONE HR will release the payroll funding to employee’s designated bank account.

MPF Submissions and Payments

ONE HR will assist client to set up, administer and manage MPF with MPF provider. ONE HR will prepare monthly reports to clients for MPF submission and settle payments. Payments to MPF provider must handle from client directly as the funding must be from company bank account. ONE HR could assist in the administration.

Payslips and Hong Kong Tax Forms

For payslips and tax forms, an electronic version of the payslips and tax form will be prepared to client. ONE HR will assist clients to file IR56E to the Inland Revenue Department (Notification to IRD from employer of an employee commence employment). ONE HR could also assist in setting up online portals if clients wish to create its own HR system in Hong Kong.

	Essential / Comprehensive
End to End Payroll Process
Oversee the entire payroll function from systems configuration, payroll processing, statutory and tax reporting to payroll help desk
Develop and work on a standardized payroll process flow, including information capture and transfer, reporting and integration, ensuring maximum cost efficiencies
Monthly Payroll Process Scope
Receive Source Data/Instructions from clients on a designated cutoff date
Consolidate and manage data entry
Process monthly salaries, allowances, reimbursement, commission payout and other related calculations
Prepare payroll reports before bank disks generation
Prepare statutory contribution forms (MPF), payslips and any other reports
Payroll Schedule
Receive detailed information about employees, salary adjustments, status change, overtime, any policies and declarations that affect payroll calculations on the cutoff date (12 days prior to the pay date)
Prepare payroll calculations 5 days prior to monthly pay date
Make sure the payroll funding is ready in the bank account 2 days prior to pay date
Salary Crediting
Prepare bank disks for clients’ submission to their banks (through Finance Department) for salary payment
Assist in salary crediting: Receive payroll funds from clients 5 days before the payroll payment dates (upon clients’ endorsement on payroll calculations), and release the funds to employees’ designated bank accounts
MPF Submissions and Payments
Assist clients to set up, administer and manage MPF with MPF providers
Prepare monthly reports for clients’ MPF submissions and payment settlement
Assist in administration regarding transfer of funds to MPF providers directly from clients
Payslips and Hong Kong Tax Forms
Prepare electronic versions of payslips and tax forms for clients
Assist clients to file IR56E to the Inland Revenue Department (assist employers in sending notifications of the commencement of employee-employment to the IRD)
Assist in setting up online portals if clients wish to create their own HR systems in Hong Kong